(314) 989-7570

Borrower's Rights and Responsibilities

It is your right to have a grace period, to prepay your loan without penalty, to request a copy of your MPN, to request documentation that your loan is paid in full, to choose a repayment plan, to be informed of your repayment date, and to be informed of and provide consent of any changes in the terms of your loan.
It is your responsibility to complete an exit counseling session, to repay your loan, to notify your lender with current contact information, to make timely monthly payments, to request a deferment, forbearance, or cancellation of loan and/or payments, to use proceeds of loans for educationally related purposes, and to make payment even if you do not receive a payment statement. If you're not sure where to begin on your budget, you can use the following calculators.

Calculators

Repaying Your Loan Link

A student who has been convicted of any offense under any Federal or State law involving the possession or sale of a controlled substance for conduct that occurred during a period of enrollment in which federal student aid was received shall not be eligible to receive federal student aid (including any grant, loan, or work assistance) during the period beginning on the date of such conviction and ending after the interval specified in the following table:
The possession of a controlled substance: Ineligibility period is 1 year for the first offense, 2 years for the second offense, and indefinite for the third offense.
The sale of a controlled substance: Ineligibility period is 1 year for the first offense and indefinite for the second offense.
Rehabilitation: A student whose eligibility has been suspended may resume eligibility before the end of the ineligibility period if the student satisfactorily completes a drug rehabilitation program that is approved by the U.S. Secretary of Education.

PN Program Refund Policy

Students must provide an Official Notice of Withdrawal to the PN Program Coordinator. Refund calculations are based on the date of the student’s Official Notice of Withdrawal.

Students who are dismissed or withdraw from the course during the first week of class will receive a refund of all tuition paid in excess of 20% of the full tuition charge for the course.

Students who are dismissed or withdraw from the course during the second week of class will receive  a refund of all tuition paid in excess of 50% of the full tuition charge of the course.

Students who are dismissed or withdraw from the course after the last class meeting of the second week will receive no refund of tuition.

Payment for books, tools, uniforms, and supplies are non-refundable.  These items become the property of the student at the time of purchase.

In the event the institution cancels a class, a full refund of all tuition, fees, and textbook charges will be made within 45 days, or at the earliest opportunity available.

Refunds, when due, are made without requiring a request from the student.

Return of Title IV Funds (R2T4) Overview

Students must earn their Title IV federal financial aid. If they do not stay enrolled long enough to earn all of their aid, then some of the aid must be returned to the Title IV program as unearned Title IV. The return of unearned Title IV funds policy has been in effect since 2000.

A return of Title IV Funds calculation must be performed for Title IV students who completely withdraw from the trimester/payment period of enrollment for which he/she was charged. Official withdrawal occurs when the student notifies the school. Students who wish to withdraw from school should withdraw by written notification submitted to the PN Program Coordinator. Unofficial withdrawal occurs when the student ceases to attend class and in administratively dismissed from the program. Pursuant to federal guidelines, the school will determine a last date of attendance for those students.

The return of unearned Title IV funds policy will impact only those students who withdraw or cease to attend the program before 60 percent of the course is completed.

When a student withdraws, federal law and regulations require schools to make a timely refund of "unearned institutional charges" assessed to the student by the institution, back to the Title IV program. When a student withdraws, the institution must also determine if the student owes a repayment of unearned Title IV funds that the institution either disbursed to the student directly or credited the student's account to pay for "non-institutional" costs. The U.S. Department of Education gives schools the option of billing students for the unearned Title IV funds that the school has to pay as a part of institutional charges. As a result, the student may owe the school and/or the Department of Education. The method in which unearned Title IV funds are returned to the Title IV program is based on a federally mandated formula.

If a student owes unearned Title IV funds from a federal program, the school must notify the student within 30 days of determining the student's withdrawal. The student retains eligibility for Title IV funds from an initial 45-day period, during which one of the following should happen; (1) the student repays unearned Title IV funds in full or (2) the student makes satisfactory arrangements with the U.S. Department of Education to repay the unearned Title IV funds. In addition, the student must repay the school the money that the school pays to the U.S. Department of Education for unearned institutional charges. If the student fails to take the appropriate steps, he/she loses eligibility for Title IV funds.

For further explanation of the return of Title IV funds policy, contact the Financial Aid office at (314)989-7583.

R2T4 School and Student Responsibilities

School's Responsibilities

  • To provide students information given in the R2T4 policy via web and catalog.
  • To identify students who are affected by this policy and completing the return of Title IV Funds calculation for those students.
  • Return any Title IV funds that are due.


Student's Responsibilities

  • To return to the Title IV program any funds that were dispursed to the student and which the student was determined to be ineligible for via the Return of Funds calculation.


If you have any questions regarding your Title IV funds you can contact the Federal Student Aid Information Center at 1-800-433-3243. TTY users may call 1-800-730-8913. Information is also available on their website at www.studentaid.ed.gov

Withdrawal Before and After 60%

School's Responsibilities

  • To provide students information given in the R2T4 policy via web and catalog.
  • To identify students who are affected by this policy and completing the return of Title IV Funds calculation for those students.
  • Return any Title IV funds that are due.


Student's Responsibilities

  • To return to the Title IV program any funds that were dispursed to the student and which the student was determined to be ineligible for via the Return of Funds calculation.


If you have any questions regarding your Title IV funds you can contact the Federal Student Aid Information Center at 1-800-433-3243. TTY users may call 1-800-730-8913. Information is also available on their website at www.studentaid.ed.gov

Post-Withdrawal Disbursements

If a student earned more aid than was disbursed to him or her, the school may owe the student a post-withdrawal disbursement which must be paid as soon as possible but no later than 90 days from the date the school determined the student withdrew for loans and no later than 45 days from the date the school determined the student withdrew for grants. The school is required to notify the student in writing within 30 days of the date it determined that the student withdrew that he or she is eligible for a post-withdrawal disbursement of Title IV loan funds. However, if the student (or parent in the case of a PLUS loan) is eligible to receive a post-withdrawal disbursement, the student or borrower must first confirm in writing whether he or she accepts or declines all or some of the loan funds offered as a post-withdrawal disbursement. A post-withdrawal disbursement of Federal Grant funds does not require student acceptance or approval and the Grant funds may be applied directly to the student's account in order to satisfy tuition and fees, or to the student. The school will seek the student's authorization to use a post-withdrawal disbursement for all other educationally-related charges in addition to tuition and fees.

Satisfactory Academic Progress

Students need to make Satisfactory Academic Progress (SAP) in order to continue receiving federal student aid. In other words, you have to make good enough grades, and complete your classes to keep moving toward successfully completing your certificate in an acceptable time period.

To maintain Satisfactory Student Progress students must:
          -have a grade of "C" or better in each course to continue in the program.
          -complete the course within 150% of the published length of the program.

Financial aid SAP evaluations will be completed at the end of each trimester and cannot take place until final grades have been posted. Students failing to make SAP will be dismissed from the program and loose eligibility for financial aid. Upon readmission to the program, after dismissal for failing to make SAP, students will regain eligibility under a probationary status.

Calculating Return of Title IV Funds

Title IV funds are earned in a prorated manner on a per diem clock hours basis up to the 60% point in the payment period. Title IV aid is viewed as 100% earned after that point in time. The school is required to determine the earned and unearned Title IV aid as of the date the student ceased attendance based on the amount of time the student was scheduled to be in attendance. In accordance with federal regulations, when Title IV financial aid is involved, the calculated amount of the R2T4 Funds is allocated in the following order:

          Unsubsidized Stafford Loan

          Subsidized Stafford Loan

          Federal Parent PLUS Loan

          Federal Pell Grant

          Workforce Investment Act (WIA) Funds

The calculation steps are outlined in the following example:

Calculate the percentage of Title IV aid earned:

  1. Divide the number of clock hours scheduled to be completed in the payment period as of the last date of attendance in the payment period by the total clock hours in the payment period.
  2. If this percentage is greater than 60%, the student earns 100%.
  3. If this percent is less than or equal to 60%, proceeds with calculation.


Percentage earned (multiplied by) total aid disbursed, or could have been disbursed = AMOUNT STUDENT EARNED.

Subtract the Title IV aid earned from the total disbursed = AMOUNT TO BE RETURNED.

100% minus percent earned = UNEARNED PERCENT.

Unearned percent (multiplied by) total institutional charges for the period = AMOUNT DUE FROM THE SCHOOL.

If the percent of Title IV aid disbursed is greater than the percent unearned (multiplied by) institutional charges for the period, the amount disbursed will be used in place of the percent unearned. If the percent unearned (multiplied by) institutional charges for the period are less than the amount due from the school, the student must return or repay one-half of the remaining unearned Federal Pell Grant.

The student will be notified regarding any outstanding financial obligation. If the student does not return the amount owed within 45 days, the amount of overpayment will be reported to the U.S. Department of Education via the National Student Loan Database (NSLDS) and the student will be referred to the U.S. Department of Education for resolution of the debt.

Official and Unofficial Withdrawal

Official Withdrawal

To officially withdraw from school, the student must initiate the withdrawal process by notifying the Program Coordinator in writing. The school's refund policy and R2T4 will apply to withdrawn students in accordance with the date provided on the written withdrawal notice and will be effective the date the notice is received.

Unofficial Withdrawal

Termination of a student is defined as no longer attending, whether by the Student's voluntary or withdrawal or dismissal by the school as a disciplinary action; the last date of attendance will be used for the Refund Policy and R2T4 calculations.

Military and Veteran Benefits

Applied Technology Services is approved for Military Tuition Assistance and Veterans Administration Funding. The Department of Defense (DOD) offers tuition assistance for voluntary, off-duty educational programs that support service members' professional and personal development goals. Some branches of the armed services have specific policies on tuition assistance (TA) that differ from the general DOD policy. To verify your eligibility and assess resources available, please contact your military education office.

You may utilize your VA benefits for the Practical Nursing program. To determine your eligibility for benefits under the GI Bill®, please call the VA at 1-888-442-4551. Benefits are based on a number of considerations, including the subject matter of your studies, your length of military service, DOD supplements to your MGIB, and other factors. Detailed information of Veterans Education Benefits can be found on the VA website: www.gibill.va.gov.